Key Components of Online Reputation Management 

What is online reputation management? It’s the process of tracking how internet users perceive your business and redirecting the narrative when necessary. 

That might sound a bit sinister, but ORM doesn’t involve manipulating people or deleting negative reviews. Instead, it's about making sure that your business puts its best foot forward and addresses customer concerns. 

Online brand reputation management starts with monitoring online conversations about your business. Social media listening tools like Mention and Sprout Social allow you to track references to your brand on Instagram and other platforms. Many review sites also have notifications that instantly alert you to new comments. These platforms will help you keep close tabs on your reputation. 

Influencing is another key element of ORM. That means engaging with your audience with genuine care and transparency. Even seemingly small gestures like responding to social media comments or sharing valuable content can go a long way toward building goodwill. 

ORM also involves actively improving your online presence after any hiccups. For example, you might partner with a trustworthy influencer or release a public apology after a public relations (PR) crisis. These strategies can help you regain trust and strengthen your business's reputation. 

How ORM Affects Perception and Search Rankings

Online reputation management isn’t a magic cure-all. At the end of the day, you still need to treat your customers well to build a positive image. However, ORM can give you more control over how clients perceive your brand. By proactively addressing negative feedback and positively engaging with online users, you can build credibility and trust. 



ORM can also help you rank higher on the search engine results pages. Positive customer reviews often organically include relevant keywords, which search engine algorithms use to assess your business’s authority and relevance. Plus, well-regarded companies typically have higher click-through rates, boosting their rankings.

Strategies for Effective Online Reputation Management

You don’t need to hire a PR specialist or invest in expensive tools to improve your digital presence. Set yourself up for success with these simple online reputation management strategies. 

Start by regularly auditing your brand's reputation. Scour the internet to find every place where users have mentioned your business, from Google reviews to obscure Reddit forums. Pay close attention to the tone of these discussions, and intervene if you see anything concerning.

Once you’ve gotten the lay of the land, so to speak, influence the narrative by encouraging positive user-generated content. For example, you might invite loyal customers to write reviews or create video testimonials about their experiences with your brand. This content serves as powerful social proof and helps build a sense of community. 

Engaging with customer feedback is another excellent way to strengthen your reputation. Always sincerely thank clients for their feedback, and follow up if you make improvements. This easy step will show your customers that you genuinely care about their experiences and opinions. 



Finally, consider investing in reputation management software to monitor online conversations 24/7. This technology gives you peace of mind by watching over your brand, even when you’re busy with other responsibilities. 

The Role of Social Media in ORM

Business owners often fixate on reviews, but a strong social media presence is just as critical for maintaining a positive digital footprint. 

Platforms like Instagram and TikTok allow you to directly engage with customers on their turf. Take advantage of this opportunity by responding to comments and inviting users to interact with your content. 

Did a client post a video of them using your product? Take two minutes to repost it and write an appreciative comment. Stumble across an angry Reddit rant from a customer who had a less-than-stellar experience? Write a sincere apology and explain how you’ll make the situation right. These public exchanges can improve your relationship with the original posters while showing other users that your business is accountable and caring. 

Interactive elements can also encourage engagement. Why not create a fun poll related to your products or host a Q&A session about your business? By actively starting these conversations, you’ll help customers get to know your brand better and reinforce a positive image. 

Managing Negative Reviews and Feedback

For even the most stoic business owners, a negative review can feel like a gut punch. You might immediately want to defend yourself, but fighting back in the wrong way can harm your image. 

Instead, take a deep breath and consider whether the negative feedback is valid. Often, clients point out genuine issues, even if they don’t always phrase it as kindly as you’d like. 

For instance, if a reviewer says you have rude employees, you may realize that some of your staff members could, in fact, use more customer service training. In that case, apologize and explain the steps you’ll take to avoid future issues. By taking immediate accountability, you’ll show that you’re willing to learn from your mistakes and committed to providing great service. 



Occasionally, you’ll receive an unfair review. Maybe the writer is lying about an interaction, or they’re not actually a customer. Stay professional by keeping your response brief and unemotional. Politely clarify the situation and offer your contact information, inviting the poster to reach out to you for a private resolution.

FAQs

How is online reputation management different from PR?

Online reputation management is the process of shaping your brand’s image through search results and social media. By contrast, PR influences public perception of your business through earned media, such as press releases and journalist interviews.



Is reputation management important for all types of businesses?

Yes, businesses of all sizes and industries can benefit from ORM. This process will help you improve brand perception and maintain positive client relationships.



How long does it take to see results from online reputation management?

Typically, it takes several months to see tangible results from ORM. This process may take longer if you’re recovering from a PR disaster or if your business has received a lot of negative reviews.



Is a Google Business Account important for online reputation?

Absolutely! A Google Business Profile lets you choose which information appears on Google Search and Maps. It also allows you to monitor and respond to reviews, which is critical for improving public perception.



Manage Your Online Presence With Optimize Digital Marketing

It’s easy to feel like you have no control over your online reputation, but you have more power than you might realize. By actively engaging customers and demonstrating a commitment to improvement, you can develop a reputation you’re proud of. 

Too busy to stay on top of your image? You don’t have to do it alone. At Optimize, we’re here to take the day-to-day work of online reputation management and SEO off your plate. We’ll monitor your brand’s mentions and create a personalized reputation management strategy to help you achieve your goals. 

Don’t leave your online reputation unprotected. Schedule a free consultation today to learn more about how Optimize can help manage your image.